1. Introduction

We respect your privacy and are committed to protecting your personal information. This Policy outlines what data we collect, why we collect it, and how you can exercise your rights under applicable data protection laws, including the UK GDPR.

2. Information We Collect

We may collect personal information from you in the following ways:

2.1 Information You Provide

When you register as a member, attend an event, or contact us, you may provide information such as:

• Your name and contact details
• University affiliation and course of study
• Membership or event registration details
• Feedback, communications, or survey responses

2.2 Automatic Information

When you access our website, certain information may be collected automatically, such as:

• Device and browser information
• Log files and usage statistics
• Approximate location data (if enabled)
• Cookies and similar technologies

3. How We Use Your Information

We use the information we collect to support the Society’s operations and community. This includes:

• Managing membership and event participation
• Communicating updates, newsletters, and opportunities
• Promoting professional development and networking
• Ensuring the safety and security of our events
• Improving our website and services

4. Information Sharing and Disclosure

Your information will only be shared when necessary and in accordance with the law.

4.1 With Your Consent

We will only share your information with third parties (such as event partners or speakers) if you have given us explicit consent.

4.2 For Legal or University Requirements

We may share information if required by law, regulation, or University of Buckingham policies, including:

• Compliance with legal obligations
• Protecting the rights and safety of members
• Assisting in investigations or disciplinary procedures

5. Data Security

We take appropriate technical and organizational measures to protect your information from unauthorized access, misuse, or loss. This includes:

• Encryption of data where possible
• Restricting access to committee members with relevant duties
• Regular review of data handling practices

6. Your Rights and Choices

As a member or participant, you have rights under data protection law, including:

• The right to access the personal data we hold about you
• The right to correct or update your information
• The right to request deletion of your data (subject to obligations)
• The right to restrict or object to certain processing
• The right to withdraw consent at any time

7. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal obligations. Updates will be posted on our website, and the “Effective Date” will be revised accordingly.